Event Application Please fill out and submit the following form. We will get back to you shortly. DescriptionType of Event* Attendance Estimate*Please enter a number from 1 to 500.Is this a for-profit event, benefit or fundraiser?* No Yes Please describe Date / TimeDate of Event* MM slash DD slash YYYY Optional Setup Date MM slash DD slash YYYY Start Time of Event* : Hours Minutes AM PM AM/PM End Time of Event* : Hours Minutes AM PM AM/PM Host InformationSelect* Host is a member Host is a non-member Host is a business or organization Non-Profit? No Yes Host Name* Host Address* Street Address City State / Province / Region ZIP / Postal Code Host Email* Enter Email Confirm Email Host Phone*Alternate Phone"At Event" Contact PersonContact Name* First Last Contact Phone*Alternate PhoneCatering InformationWill you be using a caterer?* No Yes Business Name Business PhoneOn Site Catering Supervisor Name First Last On Site Catering Supervisor PhoneAlternate PhoneFacilitiesIndoor Facilities Yes Check all that apply: Main Room Kitchen Rest Rooms Indoor Band Fireplace Outdoor Facilities Yes Check all that apply: Picnic Area BBQ Pit Outdoor Band Rest Rooms Snack Bar Announcer's Booth Registration Booth Microphones / Loudspeakers Large Arena Small Arena Dressage Court Driving Arena Corrals and Pens Jumps and Trail Equipment Event Rules We welcome your use of the Club; however, failure to comply with the Event Rules may result in your ineligibility to use the Club in the future. You will be held financially responsible for any damages. Observe posted speed limits at all times. Be alert for horses and riders. They have the right of way. No dogs. No motorcycles or bicycles allowed. Music speakers and microphones must face the mountains, not the river. Any bar must be closed and music stopped by 9:30 p.m. All guests must depart the grounds by 10:00 p.m. Event Rules Read* I Understand Security Deposit and Clean Up Policy The grounds, buildings and rest rooms must be left clean, and all garbage and litter must be removed. If not, our cost to cleanup and/or repair damage will be deducted from your cleaning deposit. Host may need to contact a dumpster rental agency. Cleanup Deadline is Next Morning at 9 a.m. FULL REFUND OF CLEANING DEPOSIT WILL ONLY OCCUR after building and grounds inspection and if cleaning specifications have been met. Security Deposit and Clean Up Policy Read* I Understand Dog Policy Dogs are not permitted at any clinic, show or event. The Trail and Saddle Club is a horse facility and safety of horse and rider is our first priority. You are responsible for enforcing this policy among your guests/attendees. It is your responsibility to make sure your on-site contact person as well as any volunteers or helpers are aware of our dog policy. Persons that violate this policy are at risk of being asked to leave the grounds. Dog Policy Read* I Understand Insurance NoticeA Certificate for General Liability is mandatory. "Carmel Valley Trail & Saddle Club at 85 E. Garzas Road, Carmel Valley, CA 93924", MUST appear on the Certificate for General Liability as an additional named insured.Permits (liquor, etc), if applicable, are the signer's responsibility.Insurance Notice Read* I Understand Optional MessageSecurity QuestionRoses are red, violets are ? PhoneThis field is for validation purposes and should be left unchanged.
