Carmel Valley Trail & Saddle Club

Event Application

Please fill out and submit the following form. We will get back to you shortly.

Description
Type of Event*
Attendance Estimate*
Please enter a number from 1 to 500.
Is this a for-profit event, benefit or fundraiser?*
- No
- Yes
Please describe
Date / Time
Date of Event*
MM slash DD slash YYYY
Optional Setup Date
MM slash DD slash YYYY
Start Time of Event*

: Hours

Minutes
End Time of Event*

: Hours

Minutes
Host Information
Select*
- Host is a member
- Host is a non-member
- Host is a business or organization
Non-Profit?
- No
- Yes
Host Name*
Host Address*
Street Address City State / Province / Region ZIP / Postal Code
Host Email*
Enter Email Confirm Email
Host Phone*
Alternate Phone
"At Event" Contact Person
Contact Name*
First Last
Contact Phone*
Alternate Phone
Catering Information
Will you be using a caterer?*
- No
- Yes
Business Name
Business Phone
On Site Catering Supervisor Name
First Last
On Site Catering Supervisor Phone
Alternate Phone
Facilities
Indoor Facilities
- Yes
Check all that apply:
- Main Room
- Kitchen
- Rest Rooms
- Indoor Band
- Fireplace
Outdoor Facilities
- Yes
Check all that apply:
- Picnic Area
- BBQ Pit
- Outdoor Band
- Rest Rooms
- Snack Bar
- Announcer's Booth
- Registration Booth
- Microphones / Loudspeakers
- Large Arena
- Small Arena
- Dressage Court
- Driving Arena
- Corrals and Pens
- Jumps and Trail Equipment
Event Rules
- We welcome your use of the Club; however, failure to comply with the Event Rules may result in your ineligibility to use the Club in the future.
- You will be held financially responsible for any damages.
- Observe posted speed limits at all times.
- Be alert for horses and riders. They have the right of way.
- No dogs.
- No motorcycles or bicycles allowed.
- Music speakers and microphones must face the mountains, not the river.
- Any bar must be closed and music stopped by 9:30 p.m.
- All guests must depart the grounds by 10:00 p.m.
Event Rules Read*
- I Understand
Security Deposit and Clean Up Policy
- The grounds, buildings and rest rooms must be left clean, and all garbage and litter must be removed. If not, our cost to cleanup and/or repair damage will be deducted from your cleaning deposit.
- Host may need to contact a dumpster rental agency.
- Cleanup Deadline is Next Morning at 9 a.m.
- FULL REFUND OF CLEANING DEPOSIT WILL ONLY OCCUR after building and grounds inspection and if cleaning specifications have been met.
Security Deposit and Clean Up Policy Read*
- I Understand
Dog Policy
- Dogs are not permitted at any clinic, show or event. The Trail and Saddle Club is a horse facility and safety of horse and rider is our first priority.
- You are responsible for enforcing this policy among your guests/attendees.
- It is your responsibility to make sure your on-site contact person as well as any volunteers or helpers are aware of our dog policy.
- Persons that violate this policy are at risk of being asked to leave the grounds.
Dog Policy Read*
- I Understand
Insurance Notice
- A Certificate for General Liability is mandatory.
- "Carmel Valley Trail & Saddle Club at 85 E. Garzas Road, Carmel Valley, CA 93924", MUST appear on the Certificate for General Liability as an additional named insured.
- Permits (liquor, etc), if applicable, are the signer's responsibility.
Insurance Notice Read*
- I Understand
Optional Message
Security Question
Roses are red, violets are ?
Phone
This field is for validation purposes and should be left unchanged.

Carmel Valley Trail & Saddle Club
P.O. Box 521
Carmel Valley, CA. 93924

info@trailandsaddle.club

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Carmel Valley Trail & Saddle Club

Event Application

Description

Date / Time

Host Information

"At Event" Contact Person

Catering Information

Facilities

Event Rules

Security Deposit and Clean Up Policy

Dog Policy

Insurance Notice