Carmel Valley Trail & Saddle Club

Since 1956

Event Rentals

Every year, the Carmel Valley Trail and Saddle Club is host to various horse shows and clinics. With an all-purpose club house, BBQ grounds and facilities, many private groups also rent the grounds for meetings, parties and other gatherings. If you are interested in booking the club for an event or get-together, please continue reading.

For upcoming event information, please refer to our calendar.

Clubhouse

Clubhouse Entry

Clubhouse Interior

Clubhouse Interior

Kitchen

Kitchen

Kitchen

Kitchen

Parking Area

Picnic Grounds

Picnic Grounds

BBQ Pit

Horseshoe Pits

Snack Shack

Wash Rack

Water Station

East End of Small Arena

Small Arena Grandstand

Round Corral

Dressage Judging Booth

Dressage Court

Announcer's Stand

Large Arena

West side of Large Arena

Driving Court

South Side of Small Arena

Cattle Loading Chute

Large Arena Grandstand

General Information

The clubhouse and its grounds are available to rent to non-members according to the fee chart below. Club members may rent the club facilities at no charge, pending approval by the board of directors. Please refer to the photo slider above for pictures and descriptions of site locations.

IMPORTANT: We do not rent the club out for any non-member wedding event (including weddings, wedding receptions, bridal luncheons, etc), or any class reunion event (member or non-member). Thank you for your understanding.

Site Location Up to 100 guests Per each additional 100 guests
Clubhouse $500/day $500/day
Picnic & BBQ Area $500/day $500/day
Large Arena $500/day $500/day
Small Arena $500/day $500/day
Trail Course $500/day $500/day
Dressage Court $500/day $500/day
Driving Court $500/day $500/day

Process

Here are the steps for renting the Trail and Saddle Club.

  • Complete and submit an event application at least 60 days prior to your event
  • The Trail and Saddle Club Board of Directors will review your event application, at the next regularly scheduled board meeting
  • If approved, you must schedule an in-person, pre-event tour of the facilities with our Facilities Manager. Your on-site Event Coordinator (identified as such in the application) must be present at this meeting
  • Once the specifics of your event are decided, we will provide a rental agreement which will lay out the terms of the rental
  • Sign and return the agreement, along with

    1. Rental fee* (amount to be specified in the rental agreement, and refundable if your event is cancelled at least 2 weeks prior)
    2. Cleaning deposit fee* (amount to be specified in the rental agreement, and refundable in whole or in part depending on cleanup)
    3. One page ‘Acord Certificate of Liability Insurance’. Generally, this is a statement from your homeowner’s insurance showing liability coverage. We require minimum coverage of $1 million for each occurrence, and $2 million aggregate (these are standard terms). Also note that the Certificate Holder box (lower left corner on the Acord Certificate) must exactly read as in the sample. Click here to view sample
  • Day of event: Upon arrival and before doing any setup, your Event Coordinator must check in with our Facilities Manager. The Event Coordinator must remain on-site throughout the event.
  • Conclusion of event and cleanup: A complete and thorough cleanup is required in order for you to receive your cleaning deposit. Before leaving the grounds on the day of the event, your Event Coordinator will accompany our Facilities Manager on an inspection to ensure all cleanup obligations have been met.
  • Return of cleaning deposit: Any cleaning deposit will be refunded to you within a week of your event.

Carmel Valley Trail & Saddle Club
P.O. Box 1792
Carmel Valley, CA. 93924

© Carmel Valley Trail & Saddle Club